UQMS

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Exciting news! It’s time to start scouting for the new Executive Committee for UQMS, as well as our Management team, convenors, and representatives that make up our vibrant society!
Whether you’re looking to develop new skills, have a vision to enhance the student experience, or want to create lasting memories, this is the opportunity for you!

Roles to be elected/appointed:

How to Apply
Position Descriptions
Key Dates
Documents
FAQ

How to Apply

Management Committee

The UQMS Management Committee members serve as the primary point of contact for the wider convenors and representatives and lead their respective portfolios: 

Before you apply: 

1. Read the position description documents found on this page to find the application forms. 

2. Read the FAQs found on the bottom of this webpage.

3. This year, we request you submit your nomintion via the Google form below to streamline the application process. 

Applications close September 12th at 6:30pm. 

Submit Management Committee Nominations via the Google Form here!

Check out the UQMS Management Committee Info Vidoes here!

Convenors/Representatives/Rural Arm Roles

The UQMS Convenor and Representative teams oversee all UQMS initiatives and events. There are heaps of group and individual roles available spanning any interest! 

Before you apply:

1. Look through the infographic above to see if the role is offered for election this year. 

2. Read the position description document for the role found on this page to find the application forms and instructions. Email secretary@uqms.org if you have any trouble. 

3. Read the FAQs found on the bottom of this webpage.

4. This year, we request you submit your nomination via the Google form below to streamline the application process. 

Applications close September 12th at 6:30pm. 

Submit Convenor/Rep Nominations via the Google Form here!

Position Descriptions

Please email secretary@uqms.org for any position description you cannot find. 

PositionLink to PD
PresidentClick Here
SecretaryClick Here
TreasurerClick Here
Vice President ExternalClick Here
Vice President InternalClick Here
Academic Events CoordinatorClick Here
Advocacy ChairClick Here
Affiliates Council ChairClick Here
AMSA RepresentativeClick Here
Ashintosh DirectorClick Here
Engagement OfficerClick Here
Incision UQ ChairClick Here
Indigenous ChairClick Here
Indigenous Vice-ChairClick Here
Indigenous Events OfficerClick Here
Indigenous Student Engagement OfficerClick Here
International Student Committee ChairClick Here
Sponsorship OfficerClick Here
Social OfficerClick Here
UQMind ChairClick Here
E. S. Meyers Lecture ConvenorsClick Here
Peer Tutoring CoordinatorsClick Here
Research RepresentativeClick Here
QuizmasterClick Here
Academic Phase 1 ConvenorClick Here
Academic Phase 2 ConvenorClick Here
Year Level RepresentativesClick Here
Learning Community RepresentativeClick Here
Parent and Mature Student RepresentativeClick Here
Deputy AMSA RepresentativeClick Here
Junior AMSA RepresentativeClick Here
Vampire Cup CoordinatorClick Here
PMSA Liaison OfficerClick Here
Ashintosh TreasurerClick Here
Ashintosh Events CoordinatorClick Here
Ashintosh Fundraising OfficerClick Here
Ashintosh Communications OfficerClick Here
Teddy Bear Hospital Convenor (Internal)Click Here
Teddy Bear Hospital Convenor (External)Click Here
Coffeehouse ConvenorsClick Here
Trivia Night ConvenorsClick Here
Battle of the Bands ConvenorsClick Here
Med Revue ConvenorsClick Here
Rainbow Med ChairClick Here
Rainbow Med Vice ChairClick Here
Rainbow Med Academic OfficerClick Here
Rainbow Med Advocacy OfficerClick Here
Rainbow Med Events CoordinatorClick Here
Rainbow Med Communications OfficerClick Here
Rainbow Med Clinical RepresentativeClick Here
Rainbow Med Pre-Clinical RepresentativeClick Here
First Year Orientation ConvenorClick Here
Defence OfficerClick Here
IT OfficerClick Here
Marketing and Media OfficerClick Here
Merchandise OfficerClick Here
Trephine EditorsClick Here
Incision UQ Vice-Chair (Events)Click Here
Incision UQ Vice-Chair (Education)Click Here
Incision UQ Vice-Chair (Operations)Click Here
Incision UQ Skills OfficerClick Here
Incision UQ Functions OfficerClick Here
Incision UQ Academic OfficerClick Here
Incision UQ Anatomy OfficerClick Here
Incision UQ Research OfficerClick Here
Incision UQ Communications OfficerClick Here
Incision UQ First Year OfficerClick Here
Year 1 International RepresentativeClick Here
Year 2 International RepresentativeClick Here
Year 3 International RepresentativeClick Here
Year 4 International RepresentativeClick Here
Disability RepresentativeClick Here
Phase 1 International RepresentativeClick Here
Phase 2 International RepresentativeClick Here
Junior Sponsorship OfficerClick Here
Sports Day ConvenorsClick Here
May Ball ConvenorsClick Here
Med Camp ConvenorsClick Here
Keg ConvenorClick Here
First Year End of Year BBQ ConvenorsClick Here
Halfway Dinner ConvenorsClick Here
Third Year CocktailsClick Here
Graduation Ball ConvenorsClick Here
UQMind Phase 1 Vice-ChairClick Here
UQMind Events Convenor: Coffee MorningsClick Here
UQMind Events Convenor: Blue WeekClick Here
UQMind Events Convenor: SymposiumClick Here
UQMind Phase 2 Vice-ChairClick Here
UQMind Events Convenor: MetropolitanClick Here
UQMind Events Convenor: Rural and RemoteClick Here
UQMind Engagement: Phase 1Click Here
UQMind Engagement: Phase 2Click Here
Sports ConvenorClick Here
Electoral OfficerClick Here
Advocacy Vice Chair (Wide Bay)Click Here
Academic Vice Chair (Wide Bay) Click Here
Social Vice Chair (Wide Bay)Click Here
Community Vice Chair (Wide Bay)Click Here
Secretary (Wide Bay)Click Here
Treasurer (Wide Bay)Click Here
Incision Rural Officer (South West Qld & Central Qld)Click Here
Rural Academic Officer (South West Qld & Central Qld) Click Here
Rural Social Officer (South West Qld & Central Qld) Click Here
Treasurer (South West Qld & Central Qld)
Secretary (Central Qld)Click Here
Secretary (South West Qld)Click Here
M-Card Officer
Deputy Academic Phase 1 ConvenorClick Here
Rural Arm Chairs (South West Qld, Central Qld, Wide Bay)Click Here

Key Dates

Press Going to the AGM Event Page to stay reminded! 

Documents

Election Documents

UQMS Rules
UQMS By-Laws
Social Media Campaigning Policy

Nomination Forms

Form 1: Single Nomination for Election
Form 2: Group Nomination for Election
Form 3: Single Nomination for Appointment
Form 4: Group Nomination for Appointment

FAQ

How many positions can I nominate for?

As many as you like! 

How many positions can I hold?

Executive Committee members can hold no other position within the UQMS. You can hold a maximum of one position on the Management Committee. Further, Management Committee members can cannot concurrently hold any position that falls within their own portfolio (See UQMS By-Laws s16.6). On appointment to Management Committee, an individual will have have their nomination for any position that falls within their portfolio automatically revoked. 

Apart from the above, there is no limit on the number of Convenor and Representatives roles you may hold at one time.

When do I get to apply for all the other roles?

We have two major election periods; OGM and the Annual General Meeting (AGM) election period. The AGM sees the election and appointment of the UQMS Executive and Management Committee as well as most of our convenors and representatives for the next year. 

What’s the difference between an appointed role and elected role?

“Appointed roles” require you to fill out an application, which our marking committees assess based on your application and CV. On the other hand, for “elected roles,” all UQMS members vote in a ballot to choose the candidates. You can also campaign if you’re interested in running for an elected role.

I am not a member of UQMS. Can I still run?

Only UQMS Members are eligible to run for nomination (UQMS By-Laws s5.2). If you are unsure of your membership, please email secretary@uqms.org. To become a member click here. Please note your nominator and seconder should also be UQMS members!

Can I set up a Facebook page to campaign?

Yes, as long as you open it maximum of 48 hours before voting opens and it is not affiliated with any UQMS pages.  See the UQMS By-Laws s9 for more information. Please also see the UQMS Social Media Campaigning Policy, to ensure you are in compliance with election rules. If you, or anyone who posts on your Election Facebook Event/Page, is in breach of these rules you may be disqualified and removed from the electoral ballot. 

 

Can I run with my friends?

Some positions (e.g. May Ball, Trephine, Med Revue Convenors) are held by a group, and you are welcome to nominate with your friends (see Forms 2 and 4). However, individuals running for different UQMS roles held by one person may not run for a joint ticket and may not provide endorsements for one another. See UQMS By-Laws s5.7- 5.8 for more information. 

What is the “Re-open vote” option on the voting form?

This allows voters to call for nominations to be re-opened if they feel there is no suitable candidate for the position. If it is selected by at least 50%+1 of the voting members, nominations for that position will reopen and a second voting period will be organised to fill the position. See UQMS By-Laws s8.6 and 11.4 for more information.

How do I vote?

The electronic ballot will be sent to all UQMS members via email. There is also an opportunity for you to vote at the UQMS office and at OGM. 

I have more questions! 

Please email secretary@uqms.org for any enquires. 

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