Elections
Want to get involved? Between the Executive Committee, Management Committee, Convenors & Representatives, UQMind, Incision UQ, Ashintosh Foundation and Rainbow Med – there are over 70 elected and appointed positions up for grab each year!
Position Descriptions
Check out the various positions within the UQMS in our flowchart, and find the Position Description in the table below for more information!
| Position | Link to PD |
|---|---|
| President | Click Here |
| Secretary | Click Here |
| Treasurer | Click Here |
| Vice President External | Click Here |
| Vice President Internal | Click Here |
| Academic Events Coordinator | Click Here |
| Advocacy Chair | Click Here |
| Affiliates Council Chair | Click Here |
| AMSA Representative | Click Here |
| Ashintosh Director | Click Here |
| Engagement Officer | Click Here |
| Incision UQ Chair | Click Here |
| Indigenous Officer | Click Here |
| Indigenous Vice-Chair | Click Here |
| Indigenous Phase 1 Representative | Click Here |
| Indigenous Phase 2 Representative | Click Here |
| International Student Committee Chair | Click Here |
| Sponsorship Officer | Click Here |
| Social Officer | Click Here |
| UQMind Chair | Click Here |
| E. S. Meyers Lecture Convenors | Click Here |
| Peer Tutoring Coordinators | Click Here |
| Research Representative | Click Here |
| Quizmaster | Click Here |
| Academic Phase 1 Convenor | Click Here |
| Academic Phase 2 Convenor | Click Here |
| Advocacy Vice-Chair (Pre-Clinical) | Click Here |
| Advocacy Vice-Chair (Clinical) | Click Here |
| Year Level Representatives | Click Here |
| Clinical School Representatives | Click Here |
| Parent and Mature Student Representative | Click Here |
| Deputy AMSA Representative | Click Here |
| Junior AMSA Representative | Click Here |
| Vampire Cup Coordinator | Click Here |
| PMSA Liaison Officer | Click Here |
| Ashintosh Treasurer | Click Here |
| Ashintosh Events Coordinator | Click Here |
| Ashintosh Fundraising Officer | Click Here |
| Ashintosh Communications Officer | Click Here |
| Teddy Bear Hospital Convenor (Internal) | Click Here |
| Teddy Bear Hospital Convenor (External) | Click Here |
| Coffeehouse Convenors | Click Here |
| Trivia Night Convenors | Click Here |
| Battle of the Bands Convenors | Click Here |
| Med Revue Convenors | Click Here |
| Rainbow Med Chair | Click Here |
| Rainbow Med Vice Chair | Click Here |
| Rainbow Med Academic Officer | Click Here |
| Rainbow Med Advocacy Officer | Click Here |
| Rainbow Med Events Coordinator | Click Here |
| First Year Orientation Convenor | Click Here |
| Defence Officer | Click Here |
| IT Officer | Click Here |
| Marketing and Design Officer | Click Here |
| Merchandise Officer | Click Here |
| Trephine Editors | Click Here |
| Incision UQ Vice-Chair (Events) | Click Here |
| Incision UQ Vice-Chair (Education) | Click Here |
| Incision UQ Vice-Chair (Operations) | Click Here |
| Incision UQ Skills Officer | Click Here |
| Incision UQ Functions Officer | Click Here |
| Incision UQ Academic Officer | Click Here |
| Incision UQ Anatomy Officer | Click Here |
| Incision UQ Research Officer | Click Here |
| Incision UQ Communications Officer | Click Here |
| Incision UQ First Year Officer | Click Here |
| Year 1 International Representative | Click Here |
| Year 2 International Representative | Click Here |
| Year 3 International Representative | Click Here |
| Year 4 International Representative | Click Here |
| Disability Representative | Click Here |
| Phase 1 International Representative | Click Here |
| Phase 2 International Representative | Click Here |
| Junior Sponsorship Officer | Click Here |
| Sports Day Convenors | Click Here |
| May Ball Convenors | Click Here |
| Med Camp Convenors | Click Here |
| Keg I Convenors | Click Here |
| Keg II Convenors | Click Here |
| First Year End of Year BBQ Convenors | Click Here |
| Halfway Dinner Convenors | Click Here |
| Third Year Cocktails | Click Here |
| Graduation Ball Convenors | Click Here |
| UQMind Phase 1 Vice-Chair | Click Here |
| UQMind Events Convenor: Coffee Mornings | Click Here |
| UQMind Events Convenor: Blue Week | Click Here |
| UQMind Events Convenor: Symposium | Click Here |
| UQMind Phase 2 Vice-Chair | Click Here |
| UQMind Events Convenor: Metropolitan | Click Here |
| UQMind Events Convenor: Rural and Remote | Click Here |
| UQMind Engagement: Phase 1 | Click Here |
| UQMind Engagement: Phase 2 | Click Here |
| Sports Convenor | Click Here |
| Electoral Officer | Click Here |
Key Dates
Ordinary General Meeting (OGM)
5th of April 2023
Annual General Meeting (AGM)
16th of August 2023
Documents
Election Documents
Nomination Forms
FAQ
How many positions can I nominate for?
You may nominate for up to two Executive Committee positions. You may apply for as many Management Committee and Convenor and Representative positions as you would like.
Where do I submit my nominations?
Nominations for election should be sent to elections@uqms.org. Nominations for appointment should be sent to secretary@uqms.org. Alternatively, all nomination forms may be submitted at the UQMS office.
How many positions can I hold?
Executive Committee members can hold no other position within the UQMS.
You can hold a maximum of one position on the Management Committee. Further, Management Committee members can cannot concurrently hold any position that falls within their own portfolio (See UQMS By-Laws s16.6). On appointment to Management Committee, an individual will have have their nomination for any position that falls within their portfolio automatically revoked.
Apart from the above, there is no limit on the number of Convenor and Representatives roles you may hold at one time.
I'm confused by the AGM Elections and Appointments Process, help?
First, nominations open for Executive Committee positions. Members then vote on these nominations. Winner are announced at the Annual General Meeting (AGM).
Next, nominations open for both Management Committee and Convenors and Representative positions.
Outgoing Management and Executive Committee and Incoming Executive Committee then appoint the Management Committee. Successful applicants are given the opportunity to withdraw their nomination from any Convenor/Representative positions.
Finally, Convenors and Representatives are elected by a vote by the General Members or appointed by relevant Management and Executive Committee members, as appropriate.
I’m not a member of UQMS - Can I still run for a role?
Only UQMS Members are eligible to run for nomination (UQMS By-Laws s5.2). If you are unsure of your membership, please email secretary@uqms.org. To be come a member click here. Please note your nominator and seconder should also be UQMS members!
Who do I contact if I didn't get an email with a link to vote?
Please send an email to elections@uqms.org.
Can I run on a joint ticket with my friends?
Some positions (e.g. May Ball, Trephine, Med Revue Convenors) are held by a group, and you are welcome to nominate with your friends (see Forms 2 and 4). However, individuals running for different UQMS roles held by one person may not run for a joint ticket and may not provide endorsements for one another. See UQMS By-Laws s5.7- 5.8 for more information.
What is the “Re-Open the Vote” option on the voting form?
This allows voters to call for nominations to be re-opened if they feel there is no suitable candidate for the position. If it is selected by at least 50%+1 of the voting members, nominations for that position will reopen and a second voting period will be organised to fill the position. See UQMS By-Laws s8.6 and 11.4 for more information.
Can I set up a Facebook page or event to campaign?
Yes, as long as you open it maximum of 48 hours before voting opens and it is not affiliated with any UQMS pages. See the UQMS By-Laws s9 for more information.
Please also see the UQMS Social Media Campaigning Policy, to ensure you are in compliance with election rules. If you, or anyone who posts on your Election Facebook Event/Page, is in breach of these rules you may be disqualified and removed from the electoral ballot.