Domine nos dirige
*More details to come for the 2026 election*
Roles to be elected/appointed:
How to Apply
Read through the position description documents for the role below.
Submit the relevant application form with your documents by Monday 17th March 10AM. If there are any issues, email Derrick at secretary@uqms.org.
Please note: OGM is for the election of available Convenor or Representative roles (Executive and Management committee roles will be elected at AGM in August).
Application form: Elected roles
Application form: Appointed roles (eg. Incision UQ)
Position Descriptions
Please email secretary@uqms.org for any position description you cannot find.
| Position | Link to PD |
|---|---|
| President | Click Here |
| Secretary | Click Here |
| Treasurer | Click Here |
| Vice President External | Click Here |
| Vice President Internal | Click Here |
| Academic Events Coordinator | Click Here |
| Advocacy Chair | Click Here |
| Affiliates Council Chair | Click Here |
| AMSA Representative | Click Here |
| Ashintosh Director | Click Here |
| Engagement Officer | Click Here |
| Incision UQ Chair | Click Here |
| Indigenous Chair | Click Here |
| Indigenous Vice-Chair | Click Here |
| Indigenous Events Officer | Click Here |
| Indigenous Student Engagement Officer | Click Here |
| International Student Committee Chair | Click Here |
| Sponsorship Officer | Click Here |
| Social Officer | Click Here |
| UQMind Chair | Click Here |
| E. S. Meyers Lecture Convenors | Click Here |
| Peer Tutoring Coordinators | Click Here |
| Research Representative | Click Here |
| Quizmaster | Click Here |
| Academic Phase 1 Convenor | Click Here |
| Academic Phase 2 Convenor | Click Here |
| Year Level Representatives | Click Here |
| Learning Community Representative | Click Here |
| Parent and Mature Student Representative | Click Here |
| Deputy AMSA Representative | Click Here |
| Junior AMSA Representative | Click Here |
| Vampire Cup Coordinator | Click Here |
| PMSA Liaison Officer | Click Here |
| Ashintosh Treasurer | Click Here |
| Ashintosh Events Coordinator | Click Here |
| Ashintosh Fundraising Officer | Click Here |
| Ashintosh Communications Officer | Click Here |
| Teddy Bear Hospital Convenor (Internal) | Click Here |
| Teddy Bear Hospital Convenor (External) | Click Here |
| Coffeehouse Convenors | Click Here |
| Trivia Night Convenors | Click Here |
| Battle of the Bands Convenors | Click Here |
| Med Revue Convenors | Click Here |
| Rainbow Med Chair | Click Here |
| Rainbow Med Vice Chair | Click Here |
| Rainbow Med Academic Officer | Click Here |
| Rainbow Med Advocacy Officer | Click Here |
| Rainbow Med Events Coordinator | Click Here |
| Rainbow Med Communications Officer | Click Here |
| Rainbow Med Clinical Representative | Click Here |
| Rainbow Med Pre-Clinical Representative | Click Here |
| First Year Orientation Convenor | Click Here |
| Defence Officer | Click Here |
| IT Officer | Click Here |
| Marketing and Media Officer | Click Here |
| Merchandise Officer | Click Here |
| Trephine Editors | Click Here |
| Incision UQ Vice-Chair (Events) | Click Here |
| Incision UQ Vice-Chair (Education) | Click Here |
| Incision UQ Vice-Chair (Operations) | Click Here |
| Incision UQ Skills Officer | Click Here |
| Incision UQ Functions Officer | Click Here |
| Incision UQ Academic Officer | Click Here |
| Incision UQ Anatomy Officer | Click Here |
| Incision UQ Research Officer | Click Here |
| Incision UQ Communications Officer | Click Here |
| Incision UQ First Year Officer | Click Here |
| Year 1 International Representative | Click Here |
| Year 2 International Representative | Click Here |
| Year 3 International Representative | Click Here |
| Year 4 International Representative | Click Here |
| Disability Representative | Click Here |
| Phase 1 International Representative | Click Here |
| Phase 2 International Representative | Click Here |
| Junior Sponsorship Officer | Click Here |
| Sports Day Convenors | Click Here |
| May Ball Convenors | Click Here |
| Med Camp Convenors | Click Here |
| Keg Convenor | Click Here |
| First Year End of Year BBQ Convenors | Click Here |
| Halfway Dinner Convenors | Click Here |
| Third Year Cocktails | Click Here |
| Graduation Ball Convenors | Click Here |
| UQMind Phase 1 Vice-Chair | Click Here |
| UQMind Events Convenor: Coffee Mornings | Click Here |
| UQMind Events Convenor: Blue Week | Click Here |
| UQMind Events Convenor: Symposium | Click Here |
| UQMind Phase 2 Vice-Chair | Click Here |
| UQMind Events Convenor: Metropolitan | Click Here |
| UQMind Events Convenor: Rural and Remote | Click Here |
| UQMind Engagement: Phase 1 | Click Here |
| UQMind Engagement: Phase 2 | Click Here |
| Sports Convenor | Click Here |
| Electoral Officer | Click Here |
| Advocacy Vice Chair (Wide Bay) | Click Here |
| Academic Vice Chair (Wide Bay) | Click Here |
| Social Vice Chair (Wide Bay) | Click Here |
| Community Vice Chair (Wide Bay) | Click Here |
| Secretary (Wide Bay) | Click Here |
| Treasurer (Wide Bay) | Click Here |
| Incision Rural Officer (South West Qld & Central Qld) | Click Here |
| Rural Academic Officer (South West Qld & Central Qld) | Click Here |
| Rural Social Officer (South West Qld & Central Qld) | Click Here |
| Treasurer (South West Qld & Central Qld) | |
| Secretary (Central Qld) | Click Here |
| Secretary (South West Qld) | Click Here |
| M-Card Officer | |
| Deputy Academic Phase 1 Convenor | Click Here |
| Rural Arm Chairs (South West Qld, Central Qld, Wide Bay) | Click Here |
| Junior Treasurer | Click Here |
Key Dates
Nominations Open: 10AM Monday 10th March
Nominations Close: 10AM, Monday 17th March
Online Campaigning Can Begin: 6PM Monday 17th March
Voting Link Opens: 6PM Wednesday 19th March
Voting Link Closes: 6PM Monday 24th March
OGM date: 6PM Wednesday 26th March
FAQ
How many positions can I nominate for?
As many as you like!
How many positions can I hold?
(this is more for AGM than OGM):
Executive Committee members can hold no other position within the UQMS. You can hold a maximum of one position on the Management Committee. Further, Management Committee members can cannot concurrently hold any position that falls within their own portfolio (See UQMS By-Laws s16.6). On appointment to Management Committee, an individual will have have their nomination for any position that falls within their portfolio automatically revoked.
Apart from the above, there is no limit on the number of Convenor and Representatives roles you may hold at one time.
When do I get to apply for all the other roles?
We have two major election periods: Ordinary General Meeting (OGM) and Annual General Meeting (AGM). The AGM sees the election and appointment of the UQMS Executive and Management Committee as well as most of our convenors and representatives for the next year.
What’s the difference between an appointed role and elected role?
“Appointed roles” require you to fill out an application, which our marking committees assess based on your application and CV.
For “elected roles”, all UQMS members vote in a ballot to choose the candidates. You can also campaign if you’re interested in running for an elected role.
I am not a member of UQMS. Can I still run?
Only UQMS Members are eligible to run for nomination (UQMS By-Laws s5.2). If you are unsure of your membership, please email secretary@uqms.org. To become a member click here. Please note your nominator and seconder should also be UQMS members!
Can I set up a Facebook page to campaign?
Yes, as long as you open it maximum of 48 hours before voting opens and it is not affiliated with any UQMS pages. See the UQMS By-Laws s9 for more information. Please also see the UQMS Social Media Campaigning Policy, to ensure you are in compliance with election rules. If you, or anyone who posts on your Election Facebook Event/Page, is in breach of these rules you may be disqualified and removed from the electoral ballot.
Can I run with my friends?
Some positions (e.g. May Ball, Trephine, Med Revue Convenors) are held by a group, and you are welcome to nominate with your friends (see Forms 2 and 4). However, individuals running for different UQMS roles held by one person may not run for a joint ticket and may not provide endorsements for one another. See UQMS By-Laws s5.7- 5.8 for more information.
What is the “Re-open vote” option on the voting form?
This allows voters to call for nominations to be re-opened if they feel there is no suitable candidate for the position. If it is selected by at least 50%+1 of the voting members, nominations for that position will reopen and a second voting period will be organised to fill the position. See UQMS By-Laws s8.6 and 11.4 for more information.
How do I vote?
The electronic ballot will be sent to all UQMS members via email. There is also an opportunity for you to vote at the UQMS office and at OGM.
I have more questions!
Please email secretary@uqms.org for any enquires.