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Elections

Want to get involved? Between the Executive Committee, Management Committee, Convenors & Representatives, UQMind, Incision UQ, Ashintosh Foundation and Rainbow Med – there are over 70 elected and appointed positions up for grab each year! 

How To
Position Descriptions
Key Dates
Documents
FAQ

Position Descriptions

Check out the various positions within the UQMS in our flowchart, and  find the Position Description in the table below for more information!

PositionLink to PD
PresidentClick Here
SecretaryClick Here
TreasurerClick Here
Vice President ExternalClick Here
Vice President InternalClick Here
Academic Events CoordinatorClick Here
Advocacy ChairClick Here
Affiliates Council ChairClick Here
AMSA RepresentativeClick Here
Ashintosh DirectorClick Here
Engagement OfficerClick Here
Incision UQ ChairClick Here
Indigenous OfficerClick Here
Indigenous Vice-ChairClick Here
Indigenous Phase 1 RepresentativeClick Here
Indigenous Phase 2 RepresentativeClick Here
International Student Committee ChairClick Here
Sponsorship OfficerClick Here
Social OfficerClick Here
UQMind ChairClick Here
E. S. Meyers Lecture ConvenorsClick Here
Peer Tutoring CoordinatorsClick Here
Research RepresentativeClick Here
QuizmasterClick Here
Academic Phase 1 ConvenorClick Here
Academic Phase 2 ConvenorClick Here
Advocacy Vice-Chair (Pre-Clinical)Click Here
Advocacy Vice-Chair (Clinical)Click Here
Year Level RepresentativesClick Here
Clinical School RepresentativesClick Here
Parent and Mature Student RepresentativeClick Here
Deputy AMSA RepresentativeClick Here
Junior AMSA RepresentativeClick Here
Vampire Cup CoordinatorClick Here
PMSA Liaison OfficerClick Here
Ashintosh TreasurerClick Here
Ashintosh Events CoordinatorClick Here
Ashintosh Fundraising OfficerClick Here
Ashintosh Communications OfficerClick Here
Teddy Bear Hospital Convenor (Internal)Click Here
Teddy Bear Hospital Convenor (External)Click Here
Coffeehouse ConvenorsClick Here
Trivia Night ConvenorsClick Here
Battle of the Bands ConvenorsClick Here
Med Revue ConvenorsClick Here
Rainbow Med ChairClick Here
Rainbow Med Vice ChairClick Here
Rainbow Med Academic OfficerClick Here
Rainbow Med Advocacy OfficerClick Here
Rainbow Med Events CoordinatorClick Here
First Year Orientation ConvenorClick Here
Defence OfficerClick Here
IT OfficerClick Here
Marketing and Design OfficerClick Here
Merchandise OfficerClick Here
Trephine EditorsClick Here
Incision UQ Vice-Chair (Events)Click Here
Incision UQ Vice-Chair (Education)Click Here
Incision UQ Vice-Chair (Operations)Click Here
Incision UQ Skills OfficerClick Here
Incision UQ Functions OfficerClick Here
Incision UQ Academic OfficerClick Here
Incision UQ Anatomy OfficerClick Here
Incision UQ Research OfficerClick Here
Incision UQ Communications OfficerClick Here
Incision UQ First Year OfficerClick Here
Year 1 International RepresentativeClick Here
Year 2 International RepresentativeClick Here
Year 3 International RepresentativeClick Here
Year 4 International RepresentativeClick Here
Disability RepresentativeClick Here
Phase 1 International RepresentativeClick Here
Phase 2 International RepresentativeClick Here
Junior Sponsorship OfficerClick Here
Sports Day ConvenorsClick Here
May Ball ConvenorsClick Here
Med Camp ConvenorsClick Here
Keg I ConvenorsClick Here
Keg II ConvenorsClick Here
First Year End of Year BBQ ConvenorsClick Here
Halfway Dinner ConvenorsClick Here
Third Year CocktailsClick Here
Graduation Ball ConvenorsClick Here
UQMind Phase 1 Vice-ChairClick Here
UQMind Events Convenor: Coffee MorningsClick Here
UQMind Events Convenor: Blue WeekClick Here
UQMind Events Convenor: SymposiumClick Here
UQMind Phase 2 Vice-ChairClick Here
UQMind Events Convenor: MetropolitanClick Here
UQMind Events Convenor: Rural and RemoteClick Here
UQMind Engagement: Phase 1Click Here
UQMind Engagement: Phase 2Click Here
Sports ConvenorClick Here
Electoral OfficerClick Here

Key Dates

Ordinary General Meeting (OGM)

5th of April 2023

Annual General Meeting (AGM)

16th of August 2023

Documents

Election Documents

UQMS Rules
UQMS By-Laws
Social Media Campaigning Policy

Nomination Forms

Form 1: Single Nomination for Election
Form 2: Group Nomination for Election
Form 3: Single Nomination for Appointment
Form 4: Group Nomination for Appointment

FAQ

How many positions can I nominate for?

You may nominate for up to two Executive Committee positions. You may apply for as many Management Committee and Convenor and Representative positions as you would like.

Where do I submit my nominations?

Nominations for election should be sent to elections@uqms.org. Nominations for appointment should be sent to secretary@uqms.org. Alternatively, all nomination forms may be submitted at the UQMS office. 

How many positions can I hold?

Executive Committee members can hold no other position within the UQMS. 

You can hold a maximum of one position on the Management Committee. Further, Management Committee members can cannot concurrently hold any position that falls within their own portfolio (See UQMS By-Laws s16.6). On appointment to Management Committee, an individual will have have their nomination for any position that falls within their portfolio automatically revoked. 

Apart from the above, there is no limit on the number of Convenor and Representatives roles you may hold at one time. 

I'm confused by the AGM Elections and Appointments Process, help?

First, nominations open for Executive Committee positions. Members then vote on these nominations. Winner are announced at the Annual General Meeting (AGM).  

Next, nominations open for both Management Committee and Convenors and Representative positions. 

Outgoing Management and Executive Committee and Incoming Executive Committee then appoint the Management Committee. Successful applicants are given the opportunity to withdraw their nomination from any Convenor/Representative positions. 

Finally, Convenors and Representatives are elected by a vote by the General Members or appointed by relevant Management and Executive Committee members, as appropriate. 

I’m not a member of UQMS - Can I still run for a role?

Only UQMS Members are eligible to run for nomination (UQMS By-Laws s5.2). If you are unsure of your membership, please email secretary@uqms.org. To become a member click here. Please note your nominator and seconder should also be UQMS members!

Who do I contact if I didn't get an email with a link to vote?

Please send an email to elections@uqms.org.

Can I run on a joint ticket with my friends?

Some positions (e.g. May Ball, Trephine, Med Revue Convenors) are held by a group, and you are welcome to nominate with your friends (see Forms 2 and 4). However, individuals running for different UQMS roles held by one person may not run for a joint ticket and may not provide endorsements for one another. See UQMS By-Laws s5.7- 5.8 for more information. 

What is the “Re-Open the Vote” option on the voting form?

This allows voters to call for nominations to be re-opened if they feel there is no suitable candidate for the position. If it is selected by at least 50%+1 of the voting members, nominations for that position will reopen and a second voting period will be organised to fill the position. See UQMS By-Laws s8.6 and 11.4 for more information.

Can I set up a Facebook page or event to campaign?

Yes, as long as you open it maximum of 48 hours before voting opens and it is not affiliated with any UQMS pages.  See the UQMS By-Laws s9 for more information. 

Please also see the UQMS Social Media Campaigning Policy, to ensure you are in compliance with election rules. If you, or anyone who posts on your Election Facebook Event/Page, is in breach of these rules you may be disqualified and removed from the electoral ballot.