Elections

Want to get involved? Between the Executive Committee, Management Committee, Convenors & Representatives, UQMind, Incision UQ, Ashintosh Foundation and Rainbow Med – there are over 70 elected and appointed positions up for grab each year!

How to Apply

Nominations for the UQMS Management Committee, Convenors and Representatives are open and close Friday October 13th at 6:30pm. Please still express your interest past this deadline as we may have roles available.

1. Read through the position description documents found on this webpage for each role.

2. Email secretary@uqms.org if you’re interested in applying!

Position Descriptions

Check out the various positions within the UQMS in our flowchart, and find the Position Description in the table below for more information!

Position	Link to PD
President	Click Here
Secretary	Click Here
Treasurer	Click Here
Vice President External	Click Here
Vice President Internal	Click Here
Academic Events Coordinator	Click Here
Advocacy Chair	Click Here
Affiliates Council Chair	Click Here
AMSA Representative	Click Here
Ashintosh Director	Click Here
Engagement Officer	Click Here
Incision UQ Chair	Click Here
Indigenous Chair	Click Here
Indigenous Vice-Chair	Click Here
Indigenous Events Officer	Click Here
Indigenous Student Engagement Officer	Click Here
International Student Committee Chair	Click Here
Sponsorship Officer	Click Here
Social Officer	Click Here
UQMind Chair	Click Here
E. S. Meyers Lecture Convenors	Click Here
Peer Tutoring Coordinators	Click Here
Research Representative	Click Here
Quizmaster	Click Here
Academic Phase 1 Convenor	Click Here
Academic Phase 2 Convenor	Click Here
Year Level Representatives	Click Here
Learning Community Representative	Click Here
Parent and Mature Student Representative	Click Here
Deputy AMSA Representative	Click Here
Junior AMSA Representative	Click Here
Vampire Cup Coordinator	Click Here
PMSA Liaison Officer	Click Here
Ashintosh Treasurer	Click Here
Ashintosh Events Coordinator	Click Here
Ashintosh Fundraising Officer	Click Here
Ashintosh Communications Officer	Click Here
Teddy Bear Hospital Convenor (Internal)	Click Here
Teddy Bear Hospital Convenor (External)	Click Here
Coffeehouse Convenors	Click Here
Trivia Night Convenors	Click Here
Battle of the Bands Convenors	Click Here
Med Revue Convenors	Click Here
Rainbow Med Chair	Click Here
Rainbow Med Vice Chair	Click Here
Rainbow Med Academic Officer	Click Here
Rainbow Med Advocacy Officer	Click Here
Rainbow Med Events Coordinator	Click Here
Rainbow Med Communications Officer	Click Here
Rainbow Med Clinical Representative	Click Here
Rainbow Med Pre-Clinical Representative	Click Here
First Year Orientation Convenor	Click Here
Defence Officer	Click Here
IT Officer	Click Here
Marketing and Design Officer	Click Here
Merchandise Officer	Click Here
Trephine Editors	Click Here
Incision UQ Vice-Chair (Events)	Click Here
Incision UQ Vice-Chair (Education)	Click Here
Incision UQ Vice-Chair (Operations)	Click Here
Incision UQ Skills Officer	Click Here
Incision UQ Functions Officer	Click Here
Incision UQ Academic Officer	Click Here
Incision UQ Anatomy Officer	Click Here
Incision UQ Research Officer	Click Here
Incision UQ Communications Officer	Click Here
Incision UQ First Year Officer	Click Here
Year 1 International Representative	Click Here
Year 2 International Representative	Click Here
Year 3 International Representative	Click Here
Year 4 International Representative	Click Here
Disability Representative	Click Here
Phase 1 International Representative	Click Here
Phase 2 International Representative	Click Here
Junior Sponsorship Officer	Click Here
Sports Day Convenors	Click Here
May Ball Convenors	Click Here
Med Camp Convenors	Click Here
Keg I Convenors	Click Here
Keg II Convenors	Click Here
First Year End of Year BBQ Convenors	Click Here
Halfway Dinner Convenors	Click Here
Third Year Cocktails	Click Here
Graduation Ball Convenors	Click Here
UQMind Phase 1 Vice-Chair	Click Here
UQMind Events Convenor: Coffee Mornings	Click Here
UQMind Events Convenor: Blue Week	Click Here
UQMind Events Convenor: Symposium	Click Here
UQMind Phase 2 Vice-Chair	Click Here
UQMind Events Convenor: Metropolitan	Click Here
UQMind Events Convenor: Rural and Remote	Click Here
UQMind Engagement: Phase 1	Click Here
UQMind Engagement: Phase 2	Click Here
Sports Convenor	Click Here
Electoral Officer	Click Here

Key Dates

Ordinary General Meeting (OGM)

5th of April 2023

Annual General Meeting (AGM)

23rd of August 2023

Documents

Election Documents

Nomination Forms

FAQ

How many positions can I nominate for?

You may nominate for up to two Executive Committee positions. You may apply for as many Management Committee and Convenor and Representative positions as you would like.

Where do I submit my nominations?

Nominations for election should be sent to elections@uqms.org. Nominations for appointment should be sent to secretary@uqms.org. Alternatively, all nomination forms may be submitted at the UQMS office.

How many positions can I hold?

Executive Committee members can hold no other position within the UQMS.

You can hold a maximum of one position on the Management Committee. Further, Management Committee members can cannot concurrently hold any position that falls within their own portfolio (See UQMS By-Laws s16.6). On appointment to Management Committee, an individual will have have their nomination for any position that falls within their portfolio automatically revoked.

Apart from the above, there is no limit on the number of Convenor and Representatives roles you may hold at one time.

I'm confused by the AGM Elections and Appointments Process, help?

First, nominations open for Executive Committee positions. Members then vote on these nominations. Winner are announced at the Annual General Meeting (AGM).

Next, nominations open for both Management Committee and Convenors and Representative positions.

Outgoing Management and Executive Committee and Incoming Executive Committee then appoint the Management Committee. Successful applicants are given the opportunity to withdraw their nomination from any Convenor/Representative positions.

Finally, Convenors and Representatives are elected by a vote by the General Members or appointed by relevant Management and Executive Committee members, as appropriate.

I’m not a member of UQMS - Can I still run for a role?

Only UQMS Members are eligible to run for nomination (UQMS By-Laws s5.2). If you are unsure of your membership, please email secretary@uqms.org. To become a member click here. Please note your nominator and seconder should also be UQMS members!

Who do I contact if I didn't get an email with a link to vote?

Please send an email to elections@uqms.org

Can I run on a joint ticket with my friends?

Some positions (e.g. May Ball, Trephine, Med Revue Convenors) are held by a group, and you are welcome to nominate with your friends (see Forms 2 and 4). However, individuals running for different UQMS roles held by one person may not run for a joint ticket and may not provide endorsements for one another. See UQMS By-Laws s5.7- 5.8 for more information.

What is the “Re-Open the Vote” option on the voting form?

This allows voters to call for nominations to be re-opened if they feel there is no suitable candidate for the position. If it is selected by at least 50%+1 of the voting members, nominations for that position will reopen and a second voting period will be organised to fill the position. See UQMS By-Laws s8.6 and 11.4 for more information.

Can I set up a Facebook page or event to campaign?

Yes, as long as you open it maximum of 48 hours before voting opens and it is not affiliated with any UQMS pages. See the UQMS By-Laws s9 for more information.

Please also see the UQMS Social Media Campaigning Policy, to ensure you are in compliance with election rules. If you, or anyone who posts on your Election Facebook Event/Page, is in breach of these rules you may be disqualified and removed from the electoral ballot.

UQMS

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