Domine nos dirige
Roles to be elected/appointed:
How to Apply
Read through the position description documents for the role below.
Submit the relevant application form with your documents by Monday 17th March 10AM. If there are any issues, email Derrick at secretary@uqms.org.
Please note: OGM is for the election of available Convenor or Representative roles (Executive and Management committee roles will be elected at AGM in August).
Application form: Elected roles
Application form: Appointed roles (eg. Incision UQ)
Position Descriptions
Please email secretary@uqms.org for any position description you cannot find.
Key Dates
Nominations Open: 10AM Monday 10th March
Nominations Close: 10AM, Monday 17th March
Online Campaigning Can Begin: 6PM Monday 17th March
Voting Link Opens: 6PM Wednesday 19th March
Voting Link Closes: 6PM Monday 24th March
OGM date: 6PM Wednesday 26th March
FAQ
How many positions can I nominate for?
As many as you like!
How many positions can I hold?
(this is more for AGM than OGM):
Executive Committee members can hold no other position within the UQMS. You can hold a maximum of one position on the Management Committee. Further, Management Committee members can cannot concurrently hold any position that falls within their own portfolio (See UQMS By-Laws s16.6). On appointment to Management Committee, an individual will have have their nomination for any position that falls within their portfolio automatically revoked.
Apart from the above, there is no limit on the number of Convenor and Representatives roles you may hold at one time.
When do I get to apply for all the other roles?
We have two major election periods: Ordinary General Meeting (OGM) and Annual General Meeting (AGM). The AGM sees the election and appointment of the UQMS Executive and Management Committee as well as most of our convenors and representatives for the next year.
What’s the difference between an appointed role and elected role?
“Appointed roles” require you to fill out an application, which our marking committees assess based on your application and CV.
For “elected roles”, all UQMS members vote in a ballot to choose the candidates. You can also campaign if you’re interested in running for an elected role.
I am not a member of UQMS. Can I still run?
Only UQMS Members are eligible to run for nomination (UQMS By-Laws s5.2). If you are unsure of your membership, please email secretary@uqms.org. To become a member click here. Please note your nominator and seconder should also be UQMS members!
Can I set up a Facebook page to campaign?
Yes, as long as you open it maximum of 48 hours before voting opens and it is not affiliated with any UQMS pages. See the UQMS By-Laws s9 for more information. Please also see the UQMS Social Media Campaigning Policy, to ensure you are in compliance with election rules. If you, or anyone who posts on your Election Facebook Event/Page, is in breach of these rules you may be disqualified and removed from the electoral ballot.
Can I run with my friends?
Some positions (e.g. May Ball, Trephine, Med Revue Convenors) are held by a group, and you are welcome to nominate with your friends (see Forms 2 and 4). However, individuals running for different UQMS roles held by one person may not run for a joint ticket and may not provide endorsements for one another. See UQMS By-Laws s5.7- 5.8 for more information.
What is the “Re-open vote” option on the voting form?
This allows voters to call for nominations to be re-opened if they feel there is no suitable candidate for the position. If it is selected by at least 50%+1 of the voting members, nominations for that position will reopen and a second voting period will be organised to fill the position. See UQMS By-Laws s8.6 and 11.4 for more information.
How do I vote?
The electronic ballot will be sent to all UQMS members via email. There is also an opportunity for you to vote at the UQMS office and at OGM.
I have more questions!
Please email secretary@uqms.org for any enquires.