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Want to get involved? Between the Executive Committee, Management Committee, Convenors & Representatives, UQMind, Incision UQ, Ashintosh Foundation and Rainbow Med – there are over 70 elected and appointed positions up for grab each year! 

Position Descriptions

Use the interactive flowchart below to select your dream role.

Hover over the plus sign to read a short description of the role and click to access the full document.

Use the tabs to find a position that suits you best!







Professional Development


Key Dates

Ordinary General Meeting

2019 OGM was held on 21 March 2019. 

Annual General Meeting

Management and Executive Committee (MC and EC) Info Morning: 21 July 2019

EC Nomination Period: 28 July – 4 August 2019

Annual General Meeting: 22 August 2019

MC and Convenors and Representatives Nomination Period: 23 – 31 August 2019

Executive Committee Handover: 5 October 2019

Management Committee Handover: 12 October 2019


Governing Documents

Election Guides

Nomination Forms


How many positions can I nominate for?

You may nominate for up to 2 Executive Committee positions. You may apply for as manyManagement Committee and Convenor and Representative positions as you would like.

Where do I submit my nominations?

Nominations for election should be sent to Nominations for appointment should be sent to Alternatively, all nomination forms may be submitted at the UQMS office. 

How many positions can I hold?

Executive Committee members can hold no other position within the UQMS. 

You can hold a maximum of one position on the Management Committee. Further, Management Committee members can cannot concurrently hold any position that falls within their own portfolio (See Management Committee By-Laws 4.3h). On appointment to Management Committee, an individual will have have their nomination for any position that falls within their portfolio automatically revoked. 

Apart from the above, there is no limit on the number of Convenor and Representatives roles you may hold at one time. 

I'm confused by the AGM Elections and Appointments Process, help?

First, nominations open for Executive Committee positions. Members then vote on these nominations. Winner are announced at the Annual General Meeting (AGM).  

Next, nominations open for both Management Committee and Convenors and Representative positions. 

Outgoing Management and Executive Committee and Incoming Executive Committee then appoint the Management Committee. Successful applicants are given the opportunity to withdraw their nomination from any Convenor/Representative positions. 

Finally, Convenors and Representatives are elected by a vote by the General Members or appointed by relevant Management and Executive Committee members, as appropriate. 

I’m not a member of UQMS - Can I still run for a role?

Only UQMS Members are eligible to run for nomination (Electoral and Voting By-Laws 4.1). If you are unsure of your membership, please email To be come a member click here. Please note your nominator and seconder should also be UQMS members!

Who do I contact if I didn't get an email with a link to vote?

Please send an email to

Can I run on a joint ticket with my friends?

Some positions (e.g. May Ball, Trephine, Med Revue Convenors) are held by a group, and you are welcome to nominate with your friends (see Forms 2 and 4). However, individuals running for different UQMS roles held by one person may not run for a joint ticket and may not provide endorsements for one another. See Electoral and Voting By-Laws 4.8 for more information. 

What is the “Re-Open the Vote” option on the voting form?

This allows voters to call for nominations to be re-opened if they feel there is no suitable candidate for the position. If it is selected by at least 50%+1 of the voting members, nominations for that position will reopen and a second voting period will be organised to fill the position. See Electoral and Voting By-Laws 7.6 and 10.4 for more information.

Can I set up a Facebook page to campaign?

Yes, as long as you open it maximum of 48 hours before voting opens and it is not affiliated with any UQMS pages.  See the Electoral and Voting By-Laws 4.8 and 8.1 for more information. 

Please also see the UQMS Social Media Campaigning Policy, to ensure you are in compliance with election rules. If you, or anyone who posts on your Election Facebook Event/Page, is in breach of these rules you may be disqualified and removed from the electoral ballot.